BlueBot
Start free

Calendars and scheduling

Calendly

Confirm every booking by text and remind people before the meeting.
Start free for 7 daysStep-by-step in the docs

All integrationscalendly.com(opens in a new tab)

What you can do

  • Confirm every booking by text from your own number.
  • Remind people by text the day before their meeting.
  • Text people who cancel a link to book another time.

How it connects

  • Recommended

    Zapier

    BlueBot’s Zapier app has a Send Text action and instant triggers for incoming texts and every change of state.

    Zapier in the docs

  • Make

    BlueBot’s Make app sends texts and starts scenarios when a text comes in or changes state.

    Make in the docs

Recipes

Three recipes to start from.

Set one up as written, or change it to fit how you work. The docs have the same recipes step by step.
01With Zapier

Confirm each booking

Starts when

Calendly’s Invitee Created trigger in Zapier

  1. Ask for a phone number on your event type’s booking form.
  2. Start a Zap with Calendly’s Invitee Created trigger.
  3. Add BlueBot’s Send Text action and map the phone number to To.
  4. Write the text with the invitee’s first name and the meeting time mapped in.

The text it sends

Hi {{first_name}}, you’re booked for {{event_time}}. Text me here if anything changes.

From your own number

02With Zapier

Remind people the day before

Starts when

Calendly’s Invitee Created trigger in Zapier

  1. Start a Zap with Calendly’s Invitee Created trigger.
  2. Use Formatter by Zapier to take one day off the meeting’s start time.
  3. Add Delay by Zapier to wait until that time.
  4. Send the reminder with BlueBot’s Send Text action.

The text it sends

Hi {{first_name}}, a reminder that we’re meeting tomorrow at {{event_time}}. Reply here if you need to move it.

From your own number

03With Make

Offer people who cancel another time

Starts when

When an invitee cancels in Calendly

  1. Start a scenario with Calendly’s trigger for a canceled invitee.
  2. Add BlueBot’s Send Text module and map the phone number to the recipient.
  3. Write the text with your booking link in it.

The text it sends

Hi {{first_name}}, sorry we missed each other. Here’s my calendar if another time works: {{booking_link}}

From your own number

Step-by-step in the docs

More in Calendars and scheduling

All Calendars and scheduling

Try BlueBot free for 7 days.

You need a card to start the trial. After 7 days it’s $17.99 a month plus any tax, and you can cancel from your billing page at any time.

Start free for 7 daysSee pricing